1. DEFINITIONS 

a. Additional Delegate means any additional personnel of the Exhibitor wishing to participate in the Exhibition. 

b. Advertising Programs means advertising and marketing programs conducted to promote Luxperience. 

c. AEST means Australian Eastern Standard Time. 

d. Agreement is the agreement referred to in clause [2.1]. 

e. Appointment Session has the meaning given to that term in clause [4.4(iii)]. 

f. Appointment Stream is the schedule of one-on-one meetings created through the pre-scheduled and self-scheduled appointment systems. 

g. AUD means Australian dollars. 

h. Buyer means the person registered, and accepted by the Organiser, to attend Luxperience as a delegate or procurer of luxury and experiential travel or event products. 

i. Cancellation Fee is detailed in clause [6.7]. 

j. Co Exhibitors means suitable products and services that are relevant to the Exhibitor's brand/company and have been pre-qualified by Luxperience. 

k. Commencement Date means the date when registration is confirmed by the Organiser in accordance with clause [3.3]. 

j. Exhibiting Terms and Conditions means these terms and conditions. 

l. Exhibition means Luxperience. 

m. Exhibitor/Partner means the applicant wishing to participate in the Exhibition as a seller of luxury and experiential travel or event products, whose details are set out in the relevant Registration Form.

n. Exhibitor Event means an event relevant to Luxperience conducted by an Exhibitor in conjunction with the Organiser including Optional Plenary Sessions.

o. Fees means, in relation to an Exhibitor or Additional Delegate, the fees, costs, rates, expenses, or other charges as set out in the relevant Registration Form.

p. Force Majeure means an event which is not within the control of the party claiming force majeure relief, and which by the exercise of reasonable care, that party is not able to prevent or overcome, including without limitation, an act of God, war or threats of war, hijack, terrorist activity, civil commotion, revolution or any other unlawful act against public order or authority, an industrial dispute including strike or other labour disturbances, a governmental restraint including a declaration or emergency, natural disaster including earthquake, fire or flood.

q. Group Suite is when one exhibitor is responsible for the whole group’s participation at Luxperience.

s. GST has the same meaning as in the GST Law.

t. GST Law has the same meaning as in the A New Tax System (Goods and Services Tax) Act 1999 (Cth).

v. Luxperience means the luxury travel exhibition to be held in Sydney from 19 November to 22 November 2024.

w. Material includes any form of media not limited to pictures, layouts, photos, illustrations, branding, logos, script, wording, colours, instruction provided or produced by any party. 

2. AGREEMENT AND INCONSISTENCIES 

2.1 Each of the Exhibitor and the Additional Delegate acknowledges and agrees that the Registration Form becomes a binding agreement between the Exhibitor and the Additional Delegate (as relevant) on the one hand, and the Organiser on the other, when registration is confirmed by the Organiser in accordance with clause [3.3] and agree that it is bound by this Exhibiting Terms and Conditions by virtue of them: 

i. completing and submitting the relevant Registration Form. 

ii. electronically acknowledging that they have read and agreed to this Exhibiting Terms and Conditions; or 

iii. participating in the Exhibition, which is to be held virtually. 

2.2 In case of inconsistencies, this Exhibiting Terms and Conditions will prevail over any other terms and conditions contained in any Registration Form. 

3. REGISTRATION AND QUALIFICATION 

3.1 Each Exhibitor and Additional Delegate intending to participate at Luxperience will be required to go through the Luxperience qualification process. An Additional Delegate is permitted to participate in the Exhibitor’s Appointment Stream subject to prior approval by the Organiser. 

3.2 Each Exhibitor and Additional Delegate must complete and submit the relevant Registration Form by 5PM AEST on 9 September 2024. Only one Registration Form should be submitted by each Exhibitor and Additional Delegate and only the first Registration Form submitted will be accepted. 

3.3 If an Exhibitor or Additional Delegate fits the exhibitor program criteria, they will be accepted to participate at Luxperience and will be informed of the decision by a confirmation email. Only confirmed Exhibitor and Additional Delegate will be charged the Fee, in accordance with, and subject to the payment terms set out in, clause [6]. 

3.4 Exhibitor participation is permitted for individual products only (for example, individual hotels, individual resorts or individual tour operators) to a maximum of two within one location or destination, unless otherwise agreed with the Organiser. 

4. ORGANISER AND EXHIBITOR OBLIGATIONS 

4.1 The Organiser will facilitate the promotion of the Exhibitor through: 

i. the conduct of the Exhibition. 

ii. the promotion of Luxperience to Buyers; and 

iii. Promotional Activities. 

4.2 Each Exhibitor and Additional Delegate must participate in the relevant Promotional Activities, and promote Luxperience, and their association with Luxperience, in their own advertising and marketing programs including displaying a hyperlink connection to the Exhibition on their webpage and social media sites. 

4.3 The Exhibitor and Additional Delegate must conduct themselves in an appropriate and respectful manner when participating in the Exhibition and Promotional Activities. 

4.4 The Organiser will provide an appointment program as follows: 

i. The Organiser will provide each primary delegate with a personalised diary of appointments. 

ii. Each primary delegate will receive a minimum of 42 pre-scheduled appointments with the maximum of 55 available appointments. 

iii. The appointments will be conducted across 3 days from 19 - 22 November. 

iv. Each Exhibitor will be required to make themselves available for all scheduled appointments. 

v. Each appointment is 15 minutes in duration, with a 5-minute break between appointments. There will be pre-scheduled breaks included, with the option for Buyers and Exhibitors to block out additional time if required. 

vi. All appointments will be conducted in person at the Exhibition. 

5.1 If an Exhibitor wishes to conduct an Exhibitor Event, they must submit a request in writing to the Organiser. If accepted, the Organiser will advise the approved date and time for the Exhibitor Event to the Exhibitor. 

5.2 Where the Exhibitor or Additional Delegate has supplied any Materials or Intellectual Property Rights to the Organiser, its agents, employees or contractors, the Exhibitor or Additional Delegate (as relevant) warrants (1) the ownership of and right to use such Materials and Intellectual Property Rights and (2) that the use of such Materials or Intellectual Property Rights by the Organiser will not create any infringement, misuse or restriction in relation to any party’s interest or ownership. 

5.3 The Exhibitor or Additional Delegate must supply the Materials required for the Promotional Activities: 

i. within the timelines notified by the Organiser. 

ii. in a suitable format including in relation to size, colour, shape, language, and condition as instructed by the Organiser; and 

iii. in a print ready form. 

5.4 The Organiser reserves the right to review, amend and/or reject the Material if it does not meet the artistic or creative content guidelines set out by the Organiser and any changes (which may or may not be possible) may be subject to additional fees. 

5.5 The following will constitute a cancellation event and a Cancellation Fee will apply in accordance with 

i. failure to provide the Material within the timelines notified by the Organiser. 

ii. seeking to cancel participating in any Promotional Activities; or 

iii. failure to present at a Promotional Activity or seeking to cancel or withdraw from a Promotional Activity, unless otherwise agreed with the Organiser. 

6. FEES 

6.1 Each Exhibitor and Additional Delegate shall pay to the Organiser the Fees by 9 September 2024. 

6.2 An Additional Delegate will be charged the relevant Fee when their registration is accepted and approved. Such Fee is non-refundable (except as otherwise expressly provided in this Exhibiting Terms and Conditions). 

6.3 Each Exhibitor will be issued a tax invoice as per the below payment schedule.: 

6.5 All International bank transfers will attract a flat fee of $25 AUD including GST to cover the cost of international inward transfer fees. All payments made by Visa or Mastercard will attract a surcharge of 2% and all payment made by American Express will attract a surcharge of 2.15%. 

6.6. Time is of the essence with respect to payment. If the Exhibitor fails to pay the Fee by 9 September 2024, the Organiser may terminate this Agreement and the Organiser shall be entitled to recover from the Exhibitor and the Additional Delegate all expenses incurred by the Organiser in connection with preparing for the Exhibitor and Additional Delegate’s participation in Luxperience.