Flight information for Australian Delegates travelling to the 

Global Gathering – Los Angeles 2025 

Global Gathering Event Dates  
Friday 11 July – Sunday 13 July 


Australian Delegates

This year we have a combination of flights available depending on your departure port. These include:

  • Return group blocks on various airlines
  • A return charter flight (for ex-BNE / ADL / REGIONAL ports only)
  • One-way flight options
  • Own arrangement flights (non-main date travel)

Main Date Travel ex AUST is Friday 11 July – Sunday 13 July and delegates will receive 2 nights accommodation, including those selecting Own Arrangements. The exception to this is the charter flight and Perth group flights where delegates will be provided with 3 nights' accommodation due to flight schedules.

All GROUP blocks will be ECONOMY class with no option to upgrade to business class (except the Charter Flight). If you wish to travel in premium classes, then you will need to select own arrangements.



Charter Flight Information

The QANTAS CHARTER FLIGHT is departing from Brisbane (Adelaide & Regional will connect)

Departs Brisbane: Thursday 10 July 20.05 
Arrives Los Angeles: Thursday 10 July 16.40 
Departs Los Angeles: Sunday 13 July 21.35 
Arrives Brisbane: Tuesday 15 July 05.25

The Charter flight can be booked as a one-way flight option in either Economy class or Business class (this flight does not offer a premium economy cabin). 

The UPGRADE cost to business class is $2700 per direction. Subject to availability. 

Payment for any upgrades can be salary sacrificed. 

The charter is available for regional delegates. A domestic connecting flight and accommodation in Brisbane (if required) will be provided.

If you are NOT Brisbane, Adelaide or regionally based but wish to travel on the charter, the cost of domestic connections will be at your own expense (salary sacrifice). The connecting flights must be booked via the GG Team.

IMPORTANT NOTE: If you chose to travel on the forward charter, you will be eligible for 3 nights' accommodation (10, 11 & 12 July). If you chose to travel on the return charter you will only be eligible for 2 nights' accommodation (11 & 12 July). Any additional accommodation required will be at your own expense and can be arranged with the Travelwise Team or directly with the Hotel.


Deviations from Group Blocks

There are a limited number of changes permitted on the Group Blocks; it is on a request basis and subject to availability.  This EXCLUDES the Charter Flight where no changes will be permitted.

Any applicable fare difference and a change fee will be charged if the deviation is confirmed.


Regional Connections

Domestic connecting flights will be booked for those travelling from regional ports. If accommodation is required at an airport, the GG Air Team will arrange it.


Seating, Frequent Flyer Memberships, Special Meals

Seating and special meals are on a request basis only. Frequent flyer points will be accrued on any selected group flights, Frequent Flyer points or status credits will not be accrued on the Qantas Charter flight.


Own Arrangements

If you are selecting Own Arrangement, please click here for further information and to ensure you are adhering to the Own Arrangement policy.

Main delegates must arrive in Los Angeles by 2pm on Friday 11 July and may depart anytime from Sunday 13 July.

The Own Arrangement reimbursement amount will be up to a maximum of AUD$1800 offset against the cost of the airfare and taxes. Any difference in fare or upgrade cost will need to be paid by the individual via salary sacrifice or credit card directly at the time of ticketing.

If the fare booked is less than AUD$1800, there will be no reimbursement of the difference, nor can any excess be used for additional travel arrangements.

Please provide either your booking (PNR) or your proposed travel plan on the flight page in the registration form.  All own Arrangement flights must be managed and ticketed by the GG team/Travelwise.


Accommodation

Please Note: This year 2 nights accommodation will be provided in Los Angeles UNLESS you are travelling on the Charter flight or the Perth Group Flight.

TWIN SHARE partners will only be allocated to delegates staying in Los Angeles on the SAME nights. Single supplement upgrade (own room) is an available option. Please refer to the accommodation FAQs here.


Famil/Educational Travel – Pre/Post Main Dates (HOSTED by a GG supplier)

If you are invited to participate in an official Global Gathering Famil / Educational, you can select GROUP seats if the dates are suitable for your educational, otherwise select OWN ARRANGEMENTS and the GG team will manage the flights. Please note the FCTG Educational Policy click here, and leave must be approved by your leader prior to booking flights.


Changes to bookings after registration

For changes after completing your registration, an administration fee of $200 will be charged to the delegate via salary sacrifice or credit card.

Changes after your ticket has been issued will result in a fee of $200 plus airline fee and any airfare difference.

Changes to Group Blocks after departure are not permitted.

Travel Insurance

FCTG Global Gathering attendees will be covered for Travel Insurance for the period of the Event.

This will be either via a Company policy or via individual travel policies and will vary from country to country. Details on your Travel Insurance will be provided prior to departure. However, if you have any questions in the meantime, please contact your local Flight Manager.

Australia / New Zealand Travel Insurance Information for employees of FCTG (paid by Paymatters):

The Covermore FCTG (AU/NZ) policy covers some pre-existing medical conditions (see page 8-10 of the PDS). It is your responsibility to check if a medical condition is covered under the FCTG policy. This is a new policy so if you require additional cover, an assessment will need to be completed - please fill in the form on this link https://assessment.covermore.com.au/?alphaCode=AAV1576&groupCode=AA. Please note any surcharge for medical coverage (not listed in the PDS) is to be personally paid and cannot be reimbursed. If you have any questions, please contact: selena.byrnes@flightcentre.com.au  

The policy covers travel extensions (total duration of travel no more than 4 weeks) if you are an employee of FCTG (not a contractor) and are extending directly on from the Global Gathering. After reading the FAQ's and PDS, if you have any questions, please contact selena.byrnes@flightcentre.com.au

This policy if for employees of FCTG paid by Paymatters. If you do not qualify to be covered under the FCTG staff insurance policy, please contact Travelwise (travelwise@flightcentre.com) who can assist with offering a discount off a personal policy.

Contact

If you have any other questions, please contact the Global Gathering Air Team via email gg@fcmtravel.com.au 

Please click here for Airline FAQs for Australia


Good luck for the coming months and congratulations if you have already qualified to attend!